Newsroom owner / admin
Workspace setup, team management, integrations, and billing — the things that make the newsroom run.
You set up the workspace, manage who's on the team, configure integrations, and handle billing. Owner has all of these; admin has all except billing and integrations.
What you do
Run onboarding
Set publication identity, vertical, default language. Pick the initial source set.
Invite the team
Add editors and reporters, assign roles and titles.
Configure delivery
Connect WordPress, set up webhooks, manage API keys.
Watch capacity
Track monthly AI usage; upgrade plan or add seats before things pause.
Resolve issues
When something goes sideways — webhook failing, capacity hit, integration disconnected — you triage.
What you don't do (typically)
Day-to-day editorial
Owners and admins can review and approve drafts (their role allows it), but in most teams they don't do it routinely. Editorial review usually flows through editors-in-chief, managing editors, and desk editors.
Owners step in when a sensitive call is needed at the leadership level, or when the team is short-staffed.
Daily workflow
Quick capacity check
Open billing card. If you're past 50%, plan for upgrade or seat addition.
Triage notifications
In-app and email notifications surface webhook failures, integration disconnects, and capacity warnings. Address what needs attention.
Review team activity
The team page shows last-active and pending review counts. If a teammate is overloaded or absent, redistribute.
Step in if needed
For sensitive calls or short-staffed days, you can review drafts yourself. Otherwise the editorial floor handles it.
Owner-only actions
Manage billing
Upgrade plan, add seats, enable overage, manage invoices.
Manage integrations
Connect or disconnect WordPress, create webhooks, issue API keys.
Transfer ownership
Make another teammate the owner before stepping away.
Admin actions
Admins do everything an owner does except billing and integrations:
- manage monitoring rules and sources,
- manage team members (invite, remove, change roles),
- adjust workspace settings (taxonomy, defaults),
- approve / reject in review.